Project Description

Consulting module “Contracting & supplier management”

Project success lies in purchasing. Selecting, retaining and managing the right suppliers and contracting partners is crucial for quality, adherence to deadlines and budget compliance. EXAVY ensures the implementation of your infrastructure projects with structured supplier management and strategic contracting – resilient, quality-assured and partner-driven. What needs to be worked out in a structured process?

  • Analysis of the delivery and service structure – breakdown of the trades, service areas and interfaces in the life cycle

  • Procurement strategy, make-or-buy decisions and contracting models. Which services are outsourced and which are organized in-house?

  • Basic partner identification and qualification check – Technical, economic and regulatory suitability

  • Procurement strategy and principles of supplier loyalty – tendering, direct award, framework agreements, early cooperation models

  • Principles of contract design and interface management – contract types, SLA definition, risk sharing, quality guarantees

Scope of the module

EXAVY develops the contracting strategy and systematic supplier management for network infrastructure projects – from supplier selection and contract design to quality assurance during the course of the project.

  • Service structuring & packaging

    • Breakdown of the project into procurable service modules (lots) in the life cycle
    • Structuring the interfaces, service descriptions and award packages
    • Principles of make-or-buy assessment and contracting capability per module

  • Basics of contracting & tendering

    • Analysis of suitable contracting models (e.g. heat contracting, plan-build-lease)
    • Basic information on tenders and market inquiries
    • Basic information on the evaluation of offers according to economic, technical and regulatory criteria

  • Supplier qualification & partner selection

    • Structuring of prequalification criteria and evaluation matrices
    • Principles of suitability tests and due diligence
    • Structure of a resilient partner portfolio (planning, construction, operation)

  • Contract design & risk management

    • Structure of contracts and service agreements
    • Principles of defining SLAs, KPIs and bonus/malus regulations
    • Development of risk avoidance and escalation strategies

  • Principles of quality assurance & supplier management

    • QM process for construction, technology and operation and criteria
    • Process management for acceptances, changes, construction site controlling, documentation obligations
    • Basics of performance tracking and optimization of supplier relationships

Promise of results: Structured purchasing leads to project success

  • Structured procurement strategy that saves time, money and coordination

  • Principles of quality-assured partner portfolio management that delivers excellence instead of minimum standards

  • A supplier management system that safeguards deadline, budget and quality targets

  • Principles of conflict-free interface management with clear responsibilities