Project Description

Project development phase “Detailed & approval planning to tender”

The decisive phase: now the project becomes an infrastructure project that is ready for approval and can be put out to tender. Only with digitally supported planning, complete documentation and a structured market approach can approvals be secured and project partners acquired. EXAVY guides you through the approval and tendering phase – with BIM processes, a digital AIA structure and quality assurance. What we develop specifically for the project:

  • Detailed planning and technical target image – elaboration of all piping, generation and connection units in the required level of detail

  • Approvable documents & AIA – creation of all technical plans, plant profiles, GIS and CAD files for approvals and tenders

  • BIM and data management – development of a central planning model with data structure, versioning and access for all planners & authorities

  • Consolidation of stakeholder requirements – alignment with property owners, residents, authorities, funding bodies

  • Tender-ready documents & market approach – Preparation of technical specifications, contract models and award documents

  • Transfer to an integrated network concept – consolidation of all options into a precise concept with cost framework and operating scenarios

Scope of the module

Exavy ensures that your project can be approved and put out to tender. We structure the detailed planning, manage planning trades, consolidate the documents digitally and support approvals and the preparation of the tender.

  • Detailed technical planning & target image

    • Preparation of the complete system and line planning
    • Detailing of network structure, route, hydraulic parameters
    • Comparison with supply concept, heat load and user requirements

  • Approval planning & AIA structure

    • Preparation of the complete approval documents (according to HOAI service phase 4/5)
    • Definition and management of client information requirements (AIA)
    • Coordination of expert opinions, building applications, participations

  • BIM data model & digital planning management

    • Development of a central BIM model with GIS coupling and data interfaces
    • Versioning and access for specialist planners, authorities and project management
    • Integration of existing as-built data, planning documents and simulation data

  • Stakeholder coordination & funding alignment

    • Coordination with authorities, funding agencies, property owners
    • Integration of technical funding requirements (e.g. BEW requirements)
    • Consideration of legal, ecological and social requirements

  • Tender preparation & tender documents

    • Creation of service specifications, technical descriptions and lot structures
    • Support with market exploration and tendering strategy
    • Preparation of the invitation to tender within the framework of VOB, UVgO or free awarding of contracts

  • Closing of financing & kick-off

    • Selection of suitable financing partners
    • Finalization of contracts, applications and participation documents
    • Preparation of call-off of funds, milestone payments and reporting structure

Promise of success: Ready for approval and tendering

  • a fully planned, digitally consolidated network system, ready for tendering

  • Planning ready for approval with BIM and AIA structures

  • a BIM model that remains usable throughout approval, construction and operation

  • A structured tendering basis that reduces planning, construction and operating risks

  • a digital planning and procurement basis that ensures transparency, eligibility for funding and market access