Project Description

Project development phase “Project management, grid expansion & commissioning”

The result of the tenders is the final quality gate – now the implementation begins. Network construction is temporary teamwork. Technical quality, adherence to deadlines and budget discipline are crucial to success. EXAVY takes on the operational project management, coordinates all trades and ensures a digital, traceable implementation process – right through to commissioning ready for operation. What we develop specifically for the project:

  • Project control & quality management – work breakdown structure, schedule, milestone tracking, risk management

  • Trade coordination & interface control – civil engineering, pipe construction, production, electrical engineering, measurement and control technology

  • Digital construction file & reporting – BIM-based progress control, documentation, acceptance planning

  • Budget control & call for funds – controlling, payment plan, call for funds, change management

  • Approvals & technical acceptances – coordination with authorities, structural testing, leak tests, system tests

  • Handover to operation & monitoring – commissioning planning, test logic, briefing, handover to operations management

Scope of the module

Exavy manages the realization of the network project with digital methods, stringent project management and operational responsibility for deadlines, budget and quality.

  • Kickoff & structuring

    • Structure of the project organization and PMO
    • Transfer of tender result to work breakdown structure
    • Start date, budget structure, milestones, trade reconciliation

  • Contract management & stakeholder coordination

    • Integration of all contractors, ensuring contractual interfaces
    • Start workshops with trades and authorities
    • Establishment of communication channels, approval processes, reporting obligations

  • Construction preparation & logistics

    • Scheduling of civil engineering, pipe construction, generators, transformer station, etc.
    • Material logistics, communication with residents, detour and closure management
    • Application for ancillary provisions and special uses

  • Execution & progress control

    • Monitoring construction progress (digital & on site)
    • Progress controlling via construction file, GIS and reporting
    • Checking critical paths, construction site management, claim management

  • Quality assurance & documentation

    • Quality assurance during construction
    • Digital construction documentation (photos, plans, test reports)
    • Audit of supplementary reports and deviations from plan

  • Budget monitoring & funding call-off

    • Payment plan controlling, invoice verification
    • Call for funds from funding agencies (e.g. BEW)
    • Change management for supplements & planning changes

  • Technical acceptance & preparation for commissioning

    • Leak tests, pressure tests, functional tests
    • Commissioning protocols & on-site instructions
    • Preparation of the business transfer documentation

  • Handover & commissioning

    • Coordination of trial operation, acceptance dates & system release
    • Handover to operating company / operator
    • Launch operational monitoring and fault matrix

  • Handover & commissioning

    • Coordination of trial operation, acceptance dates & system release
    • Handover to operating company / operator
    • Launch operational monitoring and fault matrix

Promise of success: Realization in quality, budget & time

  • project management with strong implementation skills that controls trades, deadlines and risks

  • a digitally managed project process that links BIM, GIS and documentation

  • complete project completion that seamlessly transfers operational management and funding

  • a comprehensible realization that is publicly, politically and technically sustainable