Project Description

Project development phase “Implementation of contracting until handover to grid operation”

Once the infrastructure has been built and the contracting secured, the crucial transition to ongoing grid operation begins. What counts now is completeness, transparency and risk minimization. EXAVY ensures professional project completion: We provide all the documents and systems required for safe, compliant and efficient operation – digital, traceable and future-proof.

  • Handover processes and acceptance points – Clear interfaces between construction, contracting, owner and operation

  • Documentation structure and operating manual – Complete, digital provision of all technical and commercial documents

  • Operational organizational structure with responsibilities – Definition of roles and processes in future grid operation

  • KPI system for grid operation and asset service – definition and setup of central control parameters (availability, efficiency, losses)

  • Legal and contractual security in the transition – safeguarding contractual obligations and funding requirements (e.g. BEW, investment commitment)

  • Commissioning and communication planning – coordination with stakeholders, user communication, handover protocols

Scope of the module

EXAVY supports the phase between the completion of construction and the start of operations – with structured handover, digital documentation management and the establishment of operational control. We provide the operating manuals, documentation and KPI systems via a central platform.

  • Handover planning & contracting interfaces

    • Definition of the transfer points to the grid operator or SPV
    • Coordination of the interfaces between construction, owner, contractor and operator
    • Preparation of handover protocols including risk and defect lists

  • Handover planning & contracting interfaces

    • Definition of the transfer points to the grid operator or SPV
    • Coordination of the interfaces between construction, owner, contractor and operator
    • Preparation of handover protocols including risk and defect lists

  • Operating structure & role model

    • Establishment of an organizational structure for network operation (roles, tasks, escalations)
    • Definition of communication and decision-making channels
    • Training and instruction of operational managers

  • KPI system & monitoring structure

    • Definition of key performance indicators for asset service and operation
    • Setting up dashboards and reporting templates
    • Preparation for later connection to funding monitoring or ESG reporting

  • Funding & contractual obligations in the company

    • Checking compliance with BEW funding guidelines and investment commitments
    • Support with handover documentation for funding bodies, investors and authorities
    • Definition of deadlines, verification obligations and reporting

  • Budget monitoring & funding call-off

    • Payment plan controlling, invoice verification
    • Call for funds from funding agencies (e.g. BEW)
    • Change management for supplements & planning changes

  • Technical acceptance & preparation for commissioning

    • Leak tests, pressure tests, functional tests
    • Commissioning protocols & on-site instructions
    • Preparation of the business transfer documentation

  • Handover & commissioning

    • Coordination of trial operation, acceptance dates & system release
    • Handover to operating company / operator
    • Launch operational monitoring and fault matrix

  • Handover & commissioning

    • Coordination of trial operation, acceptance dates & system release
    • Handover to operating company / operator
    • Launch operational monitoring and fault matrix

Promise of success: Realization in quality, budget & time

  • project management with strong implementation skills that controls trades, deadlines and risks

  • a digitally managed project process that links BIM, GIS and documentation

  • complete project completion that seamlessly transfers operational management and funding

  • a comprehensible realization that is publicly, politically and technically sustainable