Project Description

Consulting module “Operation & life cycle management”

A heating network is not a project – it is a permanent system. Only those who understand operation as a continuous optimization process can ensure economic efficiency, security of supply and compliance with subsidies for decades to come. The EXAVY Knowledge Network advises operator models and network operators during operation – with clear processes, digital tools and regular profitability audits. What is developed in a structured consulting process?

  • Operational structure and process architecture – roles, responsibilities, maintenance, fault clearance, controlling

  • Life cycle model of the grid asset – investment, maintenance and dismantling planning over 20-40 years

  • Cost-effectiveness and efficiency criteria – evaluation of heat losses, grid utilization, energy sources, procurement

  • Requirements from laws, contracts, subsidies and ESG criteria – Compliance with obligations, reporting and transparency

  • Digitization potential and automation – monitoring, control, reporting, GIS & asset data management

Scope of the module

The EXAVY Knowledge Network advises on the basis for economical, resilient network operation, outlining a reliable organization, structuring the life cycle and identifying potential for efficiency, digitalization and funding preservation – as consultants and partners for your projects.

  • Operating concept & process management

    • Design of a scalable operating model (in-house or external operation)
    • Definition of processes: Maintenance, fault management, reporting, procurement
    • Role model with responsibilities and contract structure

  • Life cycle planning & maintenance strategy

    • Principles of planning renovations, repairs and dismantling
    • Budgeting approaches for operating costs over the life cycle (OPEX planning)
    • Design of a digital life cycle model for network components

  • Efficiency analysis & efficiency increase

    • Principles for regular operational and performance audits
    • KPI system for energy losses, grid availability, heat generation costs
    • Derivation of measures for maintenance, servicing and other asset services

  • Digitization & monitoring

    • Architectures of digital operating and monitoring systems
    • Use of GIS, sensor technology, SCADA and smart metering for data collection
    • Creation of dashboards and automated reports for committees and funding bodies

  • Contract & funding management in operations

    • Monitoring of obligations arising from subsidies (e.g. BEW reporting, primary energy factor)
    • Ensuring eligibility through compliant operation
    • Preparation of operational reports, ESG reports and stakeholder communication

Promise of success: Principles for sustainable operation – efficient & compliant with funding conditions

  • a clearly defined operating model that is economical, scalable and auditable

  • a life cycle plan that ensures renewals and budget compliance

  • Monitoring concepts for operational efficiency and a transparent basis for decision-making

  • Checklist-compliant operating concept that meets all funding and ESG requirements – even after the project has started