{"id":6917,"date":"2025-07-25T18:56:34","date_gmt":"2025-07-25T18:56:34","guid":{"rendered":"https:\/\/exavy.com\/portfolio-items\/implementation-of-contracting-and-operational-start-up\/"},"modified":"2025-09-14T08:53:30","modified_gmt":"2025-09-14T08:53:30","slug":"implementation-of-contracting-and-operational-start-up","status":"publish","type":"avada_portfolio","link":"https:\/\/exavy.com\/en\/portfolio-items\/implementation-of-contracting-and-operational-start-up\/","title":{"rendered":"Implementation of contracting and operational start-up"},"content":{"rendered":"

Project development phase “Implementation of contracting until handover to grid operation”<\/h3><\/div>

Once the infrastructure has been built and the contracting secured, the crucial transition to ongoing grid operation begins. What counts now is completeness, transparency and risk minimization. EXAVY<\/strong> ensures professional project completion: We provide all the documents and systems required for safe, compliant and efficient operation – digital, traceable and future-proof. <\/p>\n<\/div>

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    Handover processes and acceptance points – <\/strong>Clear interfaces between construction, contracting, owner and operation<\/p>\n<\/div><\/li>

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    Documentation structure and operating manual – <\/strong>Complete, digital provision of all technical and commercial documents<\/p>\n<\/div><\/li>

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    Operational organizational structure with responsibilities – <\/strong>Definition of roles and processes in future grid operation<\/p>\n<\/div><\/li>

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    KPI system for grid operation and asset service – <\/strong>definition and setup of central control parameters (availability, efficiency, losses)<\/p>\n<\/div><\/li>

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    Legal and contractual security in the transition – <\/strong>safeguarding contractual obligations and funding requirements (e.g. BEW, investment commitment)<\/p>\n<\/div><\/li>

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    \n

    Commissioning and communication planning – <\/strong>coordination with stakeholders, user communication, handover protocols<\/p>\n<\/div><\/li><\/ul><\/div><\/div><\/div><\/div>

    Scope of the module<\/h3><\/div>

    EXAVY supports the phase between the completion of construction and the start of operations<\/strong> – with structured handover, digital documentation management and the establishment of operational control. We provide the operating manuals, documentation and KPI systems via a central platform. <\/p>\n<\/div>

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      Handover planning & contracting interfaces<\/strong><\/p>\n

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      • Definition of the transfer points to the grid operator or SPV<\/li>\n
      • Coordination of the interfaces between construction, owner, contractor and operator<\/li>\n
      • Preparation of handover protocols including risk and defect lists <\/li>\n<\/ul>\n<\/div><\/li>
      • <\/i><\/span>
        \n

        Handover planning & contracting interfaces<\/strong><\/p>\n

          \n
        • Definition of the transfer points to the grid operator or SPV<\/li>\n
        • Coordination of the interfaces between construction, owner, contractor and operator<\/li>\n
        • Preparation of handover protocols including risk and defect lists <\/li>\n<\/ul>\n<\/div><\/li>
        • <\/i><\/span>
          \n

          Operating structure & role model<\/strong><\/p>\n

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          • Establishment of an organizational structure for network operation (roles, tasks, escalations)<\/li>\n
          • Definition of communication and decision-making channels<\/li>\n
          • Training and instruction of operational managers<\/li>\n<\/ul>\n<\/div><\/li>
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            \n

            KPI system & monitoring structure<\/strong><\/p>\n

              \n
            • Definition of key performance indicators for asset service and operation<\/li>\n
            • Setting up dashboards and reporting templates<\/li>\n
            • Preparation for later connection to funding monitoring or ESG reporting<\/li>\n<\/ul>\n<\/div><\/li>
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              \n

              Funding & contractual obligations in the company<\/strong><\/p>\n

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              • Checking compliance with BEW funding guidelines and investment commitments<\/li>\n
              • Support with handover documentation for funding bodies, investors and authorities<\/li>\n
              • Definition of deadlines, verification obligations and reporting<\/li>\n<\/ul>\n<\/div><\/li>
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                \n

                Budget monitoring & funding call-off<\/strong><\/p>\n

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                • Payment plan controlling, invoice verification<\/li>\n
                • Call for funds from funding agencies (e.g. BEW)<\/li>\n
                • Change management for supplements & planning changes<\/li>\n<\/ul>\n<\/div><\/li>
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                  \n

                  Technical acceptance & preparation for commissioning<\/strong><\/p>\n

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                  • Leak tests, pressure tests, functional tests<\/li>\n
                  • Commissioning protocols & on-site instructions<\/li>\n
                  • Preparation of the business transfer documentation<\/li>\n<\/ul>\n<\/div><\/li>
                  • <\/i><\/span>
                    \n

                    Handover & commissioning<\/strong><\/p>\n

                      \n
                    • Coordination of trial operation, acceptance dates & system release<\/li>\n
                    • Handover to operating company \/ operator<\/li>\n
                    • Launch operational monitoring and fault matrix<\/li>\n<\/ul>\n<\/div><\/li>
                    • <\/i><\/span>
                      \n

                      Handover & commissioning<\/strong><\/p>\n

                        \n
                      • Coordination of trial operation, acceptance dates & system release<\/li>\n
                      • Handover to operating company \/ operator<\/li>\n
                      • Launch operational monitoring and fault matrix<\/li>\n<\/ul>\n<\/div><\/li><\/ul><\/div><\/div><\/div><\/div>

                        Promise of success: Realization in quality, budget & time<\/h3><\/div>
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                          project management with strong implementation skills<\/strong> that controls trades, deadlines and risks<\/p>\n<\/div><\/li>

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                          a digitally managed project process<\/strong> that links BIM, GIS and documentation<\/p>\n<\/div><\/li>

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                          complete project completion<\/strong> that seamlessly transfers operational management and funding<\/p>\n<\/div><\/li>

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                          \n

                          a comprehensible realization<\/strong> that is publicly, politically and technically sustainable<\/p>\n<\/div><\/li><\/ul><\/div><\/div><\/div><\/div><\/p>\n","protected":false},"excerpt":{"rendered":"

                          EXAVY is a project developer of sustainable energy concepts and orchestrates the planning, construction, contracting and operation of modern heating networks from a single source.<\/p>\n","protected":false},"author":10,"featured_media":7779,"menu_order":1,"comment_status":"open","ping_status":"closed","template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"portfolio_category":[99,100],"portfolio_skills":[97,91,90],"portfolio_tags":[],"class_list":["post-6917","avada_portfolio","type-avada_portfolio","status-publish","format-standard","has-post-thumbnail","hentry","portfolio_category-contracting","portfolio_category-operation","portfolio_skills-business-case","portfolio_skills-data-management","portfolio_skills-development"],"acf":[],"_links":{"self":[{"href":"https:\/\/exavy.com\/en\/wp-json\/wp\/v2\/avada_portfolio\/6917","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/exavy.com\/en\/wp-json\/wp\/v2\/avada_portfolio"}],"about":[{"href":"https:\/\/exavy.com\/en\/wp-json\/wp\/v2\/types\/avada_portfolio"}],"author":[{"embeddable":true,"href":"https:\/\/exavy.com\/en\/wp-json\/wp\/v2\/users\/10"}],"replies":[{"embeddable":true,"href":"https:\/\/exavy.com\/en\/wp-json\/wp\/v2\/comments?post=6917"}],"version-history":[{"count":2,"href":"https:\/\/exavy.com\/en\/wp-json\/wp\/v2\/avada_portfolio\/6917\/revisions"}],"predecessor-version":[{"id":6919,"href":"https:\/\/exavy.com\/en\/wp-json\/wp\/v2\/avada_portfolio\/6917\/revisions\/6919"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/exavy.com\/en\/wp-json\/wp\/v2\/media\/7779"}],"wp:attachment":[{"href":"https:\/\/exavy.com\/en\/wp-json\/wp\/v2\/media?parent=6917"}],"wp:term":[{"taxonomy":"portfolio_category","embeddable":true,"href":"https:\/\/exavy.com\/en\/wp-json\/wp\/v2\/portfolio_category?post=6917"},{"taxonomy":"portfolio_skills","embeddable":true,"href":"https:\/\/exavy.com\/en\/wp-json\/wp\/v2\/portfolio_skills?post=6917"},{"taxonomy":"portfolio_tags","embeddable":true,"href":"https:\/\/exavy.com\/en\/wp-json\/wp\/v2\/portfolio_tags?post=6917"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}